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Develop an Efficient Document Scanning Routine

Inefficient document scanning processes can hold your company back and keep it from growing. Imaging System Inc. can help you get more done and drive businesses in Rochester and Buffalo. With our document scanning solutions, you can spot how to streamline your processes and improve your efficiency.

Steps of Document Scanning Workflow

Imaging System Inc. intuitive solutions enable you to fine-tune every step of creating and maintaining a workflow:

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1. Define the Situation

Analyze your data and spot tasks that need handling.

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2. Take Action

Determine actions your company needs to take and which employees should handle those tasks.

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3. Define the Process

Establish where and to whom documents need to flow. You can develop processes that meet your specific business needs.

Standard Tools and Applications


Our solutions come with a variety of helpful tools, including:

  • Email notifications
  • Status escalations
  • Document routing conditions
  • Document checkpoints for matching or differentiating pieces of data

Our solutions have helped companies set up workflows for many standard processes such as:

  • Document retention and disposal scheduling
  • Invoice distribution
  • Contract management

Document Scanning

Imaging Systems Inc.  has a wide range of document scanning apps to help automate the document workflow of businesses. Our document scanning solutions enable you to capture data in a variety of formats including edit-ready Word, Powerpoint, and Excel documents, as well as Searchable PDF. Our mobile solutions and apps will also allow users to conveniently scan documents directly from their MFP to their mobile devices to take on the go. We believe that document scanning should be simple, flexible, and improve your process of routing and retrieval.

Training and Workflow Implementation

To ensure the effectiveness of our solutions, UBS also offers training and workflow implementation services. We help integrate our products with the rest of your network and make sure they meet your organization’s needs.



Stacy Burnette

Healthcare Account & Purchasing Supervisor

Our copier contract recently came up for renewal. Kingsport Imaging represented one of the three different companies we requested a presentation and on-site demonstration of their products. After testing all three companies’ machines we started the bidding process. After extensive research on the three brands of copiers considered, the Canon solution and Kingsport Imaging was the best choice for our company. Kingsport Imaging Systems, Inc. made sure they had a very good understanding of our company’s needs for copier/fax and printing. They proposed combining our fax/copy/print into one multi-function device. Eliminating fax machines and several printers has been very cost effective. We had been with our previous copier company for the last 18 years.

J. Richard Carroll


Kingsport Imaging Systems has proven to be an asset to our school. Their service team works diligently to make sure our equipment stays up and running by assuring quick response times, quick diagnosis, and prompt solutions to our service needs. We are 100% satisfied with Kingsport Imaging Systems’ products and services.

Anthony K. Street


Kingsport Imaging systems, Inc. listened to our concerns and proposed two quality products. We were looking for a color device that would save in time and outside expense. We look forward to our in-house printing solution that will now produce quality color brochures and the opportunity for cost savings this offers to our firm. Kingsport Imaging Systems, Inc. has proven past and present to offer excellent products and service to expand our professional services.


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